help guide
123 NOTIFIER for Google Drive
Description of 123 Notifier for Google Drive
What is the Google Drive™ add-on for?
Use the Google Workspace™ add-on '123 Notifier' to get a notification about the recent activity on your folders and / or files in Google Drive™. The add-on ensures that you are always up to date about the activity. Ideal to keep track of the activity in Google Drive of your department, team or project.
Use cases
The main use case for using the notifier for Google Drive is to get an email notification on changes in Google Drive folders. However, as you might want to manage all your Google Drive notifications in one place, you can also get notified on changes in ANY files. Meaning both MS-Office files and Google Docs format files are supported.
How it works
The three main steps to get an email with the activity on your Google Drive content:
Add the file/folder to the list of monitored Google Drive items.
Ensure that the email notification switch is on; it is a switch for all notification items on the list.
No need for the daily email anymore? Remove the items from the list.
You will get a daily message per monitored item with the recent activity of yourself and others. Note, the name of others is not listed. Just an unique number per person is listed. Your own activity is listed as 'me'.
Steps by Step guide to get notifications about activity in Google Drive
Start
After installation you will see the notification bell in the right hand side panel of Google Workspace.
Click the icon ‘123 Notifier’
After clicking the icon, one of the next two screens will open.
Homepage
After clicking the icon, and you have not selected any file in Google Drive, the homepage of the add-on will open.
You will see a short explanation text.
Page footer
At the bottom of the page you see the link to the product website and to this help document.
1 - Enable notifications
After clicking the icon, and you have selected a file or folder in Google Drive, the main page of the add-on will open.
In step 1 the item you selected is shown.
You can select
to receive only changes if the item itself changes or
receive change about the item and any sub items.
Click the ADD button to add the selected item to the monitoring list.
A popup message at the bottom of the screen confirms that the item is added to the list.
Note, you would need to refresh the page if you want to see or delete the item in the list of Monitored items.
2 - Schedule
Enable the daily mail notification by switching the schedule on.
3 - List of items monitored
The third section contains a drop down field with all the items that are currently monitored by the add-on for you.
Select the item that you want to delete in the drop down field.
Click the DELETE button to delete the item.
A popup message at the bottom of the screen confirms the deletion.
Menu
Click on the 3 dot menu at the top.
Click on About to get generic information about the add-on.
About
The About page opens after clicking About in the universal menu of the add-on.
The first section shows the link to the product website, this help guide document and to the contact page on the website.
The second section shows the link to the privacy statement and to the Terms-of-Services (ToS).
The last section shows the option to buy me a coffee in case you liked the add-on or if you would like some specific feature added to the add-on.
Installation
How to add the Google Workspace extension '123 Notifier for Google Drive'?
Option 1: Installation from Drive
In Google Drive click the 'Get add-ons' plus icon menu in the side panel.
Search for “123 Notifer for Google Drive”.
Click the button “Individual Install”.
You find the add-on In the right hand side panel of Google Drive.
Option 2: Installation from the Google Workspace marketplace
Go to the Google Workspace marketplace: https://workspace.google.com/marketplace
Search for “123 Notifier for Google Drive”
Click the button “Individual Install”
You find the add-on In the right hand side panel of Google Drive.
FAQ - Frequently Asked Questions
Is there a product roadmap available?
Add-on seems fully loaded. Nothing on our roadmap. Do you miss a feature? Found a bug? Please send an email or fill in the contact form.
Is there a version history overview?
This is in preparation.
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